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CatchOn How-To: Using CatchOn During Budget Season

CatchOn helps ensure your district’s budget has room for the right technology tools. Below are some helpful tools and features you can use to analyze usage, assess your ROI, and identify alternative applications that can be potentially purchased at a lower price. 

Using CatchOn in Budget Season

Analyzing Usage in My Applications

The “My Applications” tab in CatchOn is where you will find the most detailed analytics data for the applications your district has purchased. Once you select the application you wish to evaluate, the “License Usage and Cost” and “Usage Trend” tabs work as two sides of the same coin to help you get a full picture of the usage of a software product.

License Usage and Cost will compare the number of licenses you have purchased for an application with the number of licenses that have been used in a customizable time period. In this tab, CatchOn will also show the cost of the used licenses compared to the cost of the unused licenses. However, this only provides part of the story for the history of your subscription.

The other component is shown in Usage Trend. By customizing the date range of the Usage Trend graph to the length of your subscription for a tool, you can see how usage has changed over that time.

When viewed along with the License Usage and Cost data, for example, you may see that a large number of licenses have been used, but if it was all at the beginning of the subscription and usage has continued to decline, perhaps this application may not be the best fit for your district. On the other hand, if the number of used licenses is low but the usage trend is steadily increasing, you might want to consider repurchasing this tool and providing more professional development around it. You can also look at usage trends for each campus in your district and decide to only resubscribe for certain campuses to save money on the total number of licenses purchased.

Together, the License Usage and Cost and Usage Trend tools can help you make data-informed decisions around whether a tool should be purchased again for the new school year.

Alternative Applications via Trending Apps

Viewing your trending applications during budget season can be a helpful exercise. Looking at applications trending at a high-performing campus could help you discover previously unknown tools you may wish to purchase for the whole district. Just select the desired campus in the District/campus drop down menu and click the filter button to see only the applications being used at that particular campus.

Trending applications can also alert you to usage of previously unknown, lower-cost alternatives to tools you have already purchased.

CatchOn can be a valuable companion throughout your budgeting season. Make sure the people who need access to the platform have accounts, and be sure to reach out to your Customer Success Manager if you have any questions.

Invest Wisely

Evaluate software renewals with actual usage and financial data, not surveys.

Detect Trends

Discover what free or unknown apps are being used.

Manage Subscriptions

Manage licenses, costs, ROI, and renewals from an easy-to-access dashboard.

Inform Training

Identify gaps in usage by tool to create targeted professional development and training plans.

Student Data Privacy

Diagnose applications vulnerable to student data privacy policies.

Improve Usage

Review important classroom apps to ensure they are being used effectively.

Related Resources:

CatchOn utilizes the roster you upload to identify the campus, grade, course, and sections of a user, so keeping your roster updated is important for making sure your data is accurate. This is most true at the start of a new school year when there are changes in student grade levels as well as staff transitions. An easy way to keep your roster always up to date is by doing a regular SFTP Export from your SIS or utilizing CatchOn’s new OneRoster API connector. You can implement this using the instructions in the “Deploy CatchOn” section of our help content. As always, if you need assistance, please let your Customer Success Manager know, and they will be happy to schedule an appointment with you. You may have also heard the exciting news that the CatchOn Class-Level Module is now included in the standard CatchOn subscription. To obtain class and section-level data, a roster exported in the IMS Global OneRoster Format is required. If you are currently utilizing our Lite Rostering format and would like to transition to OneRoster, please let your Customer Success Manager know. Agents Districts across the country have purchased thousands of new devices to assist with eLearning this fall. CatchOn customers should make sure our agent is installed on the new devices before distributing them to students to ensure valuable data is captured. Most MDM setups should automatically include CatchOn based on how the agent was originally pushed out, but it never hurts to double check. The CatchOn team is available to assist with agent deployment if needed. Application Licenses For many of our CatchOn customers, July 1 is the renewal date for most of their education software purchases. To gather Return on Investment (ROI) and more detailed usage analytics in My Apps, these new licenses should be entered into CatchOn. For renewals, instead of editing your previous license and extending its expiration date, we recommend adding a new license. This allows you to see your renewal history for all of your apps inside of CatchOn. Approved Applications Last spring, CatchOn introduced the public facing approved applications site. This allows you to share with your stakeholders the applications you have vetted for student data privacy, academic rigor, and approved for usage in the district. Updating this list can be an easy way to make sure technology expectations are effectively communicated to teachers and families. Scheduled Reports We know that with the difficulties facing school and district leaders right now, remembering to log in to CatchOn can take a back seat. We do have automated email reports that can come weekly or monthly, giving you insight into application and device usage in your district. You can also send these reports to any email address you want, regardless of if they have a CatchOn account. Reports can be for the entire district or for specific campuses, so this is a great way to give principals information around device and application use for their teachers and students. You can set these up in the reports tab of CatchOn. Schedule a Data Review If you would like to discuss any of these points, need assistance, or would like training for new members of your team who would find the data in CatchOn useful, you can schedule a Data Review with your Customer Success Manager using the following links: • Schedule with Caitlyn • Schedule with Craig We are grateful for all of the hard work educators are putting in right now, and the CatchOn team is ready to support you however we can.
Features, How To, Using CatchOn
Even in February, many school districts are beginning budget-planning conversations for the following school year. To make sure your district’s budget has room for the right technology tools, plan to spend some time inside of CatchOn to analyze usage, ROI, and alternative applications that can potentially be purchased at a lower price.
How To
The trending apps section of CatchOn is one of the most popular features of the platform, and one all users will want to check in on regularly to identify applications used in your school district whether or not you have purchased licenses.
Features, How To, Using CatchOn